Wedding Planner & Event Vendor Management Software

About this app

For wedding planners and event vendors who run many events across the season — decorators, tent and mandap houses, sound and light companies and event management firms with their own rental stock, a crew and partner vendors. Every enquiry is a lead with calls, site visits and a follow-up date. Build an itemised quotation — rental items, your services and partner services, GST on each line, a fair discount — or start from a ready package, print it and send it. When the client says yes, one click books it: the event is created, every rental item on the quotation is held for the setup-to-return dates, the client's payment milestones and your standard checklist are set, and the advance is receipted. The headline: the same chairs, lights, stage sets or linen are never promised to two events whose dates overlap. Every booking, item change and date move is checked day by day against all other events; items that come back late keep blocking until they are checked in. The store keeper loads out with a checklist and checks returns as good, damaged or missing — damaged units go to repair, missing ones are written off, and the client can be charged for both. A calendar shows every event by date and venue and warns you of venue, crew and vendor clashes. On each event you coordinate sub-vendors (caterer, photographer, mehendi, florist, DJ) with agreed amounts and payments due, call your crew with call times and wages, and plan the day minute by minute in a run sheet with tasks. Crew get a phone page with their events and tasks and an SMS the evening before; clients get a portal with their booking, the plan for the day, payments — with online payment — receipts and GST invoices. Reminders go out before each payment is due, and the owner sees the profit of every event. Catering Order & Event Management Software is for caterers and Photography Studio Management for photographers — each serves one kind of vendor. This one is for whoever runs the whole event.

Why buyers pick it

Everything included 20

1. Leads with calls, WhatsApp notes, site visits, follow-up dates and lost reasons
2. Itemised quotationsrental items, services and vendor services, GST per line, discount, terms, print / PDF
3. Ready-made packages that drop into a quotation
4. One-click bookingevent created, items held for setup-to-return dates, payment plan, checklist, advance receipt
5. Rental stock by datefree on any date, never double-booked, late returns keep blocking
6. Stock movementspurchases, repairs, write-offs, with warnings when a booking no longer fits
7. Event calendar by date and venue with venue, crew and vendor clash warnings
8. Dispatch checklist and return check (good / damaged / missing) with damage and shortage charges
9. Sub-vendors per eventservice, reporting time, agreed amount, who pays, payments and dues
10. Crew: duties, call times, wages, paid / unpaid; SMS the evening before
11. Run sheet for the day, grouped by day, with client-visible lines
12. Task checklists per event from your standard lists, given to the team or crew
13. Client payment milestones with automatic reminders, receipts and online payment
14. GST invoices (CGST + SGST or IGST, SAC codes, financial-year numbering), cancel and reissue
15. Event profitrevenue against vendors, crew and other expenses (owner only)
16. Reports: event profit, collections, lead conversion, stock usage, GST summary, CSV export
17. Crew phone pagetheir events, venue, run sheet, who else is there, their tasks
18. Client portalbooking, plan for the day, payments, receipts and invoices
19. Roles: owner, event manager, store keeper, crew, client
20. Your own name, logo, colours and web address

What you get

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