Store Medical Equipment Rental and Inventory Management Software

Medical Equipment Rental and Inventory Management Software

Healthcare The complete platform to run your medical equipment rental business — a catalogue of your equipment online, deposit-backed bookings, scheduled delivery, photographed return inspections and maintenance tracking, in one place.
NewNo reviews yet v2.7.19Updated 2026-11-03 12Features 20Screens Live demo Installs like an app
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About this app

The app runs the whole life of a medical equipment rental — wheelchairs, hospital beds, oxygen concentrators, CPAP machines and more — from the first search to the returned deposit. Give customers a website where they browse your catalogue, check live availability and book online in minutes. Every booking flows through one clear cycle — quote, book, deposit collected up front, delivery scheduled and confirmed with photo proof, a photographed return inspection, and a transparent deposit settlement. A physical unit can never be double-booked, prices are always calculated on the server, and the refundable deposit is returned only after the unit is back and inspected, with any condition issue deducted against photo evidence and a logged reason. Maintenance logs keep every unit safe and automatically take it out of the bookable pool while being serviced. Manage one unit or a whole inventory across many locations — with field staff, customers, deductions and clear reports — all under your own brand, from any phone.

Why buyers pick it

Win more bookingsa clean website lets customers search by equipment type and dates, see real photos and rates, and book online in minutes
Never double-book a unitthe moment a physical unit is held for a date range those days are locked, so two customers can never grab the same wheelchair or bed for overlapping dates, even at the same instant
Get paid up frontthe security deposit and rental charge are collected online (Razorpay), and every total is calculated on the server so a customer can never change what they pay
Transparent, trusted depositsthe refundable deposit is returned only after the unit is back and inspected, with any deduction always tied to a logged reason and photo evidence, never a bare charge
Coordinate delivery from a phoneassign field staff to deliveries and returns, with photo proof of handover and pickup, so nothing gets lost in a phone call
Never lapse a rentalautomatic renewal reminders reach the customer before a rental period ends, and return reminders keep pickups on schedule
Keep equipment safe and availablemaintenance logs (routine service, repair, sanitization, battery replacement, calibration) automatically take a unit out of the bookable pool while it's being serviced, and bring it back the moment it's done
Run it all from a phonetake counter bookings, inspect returns, schedule deliveries and settle deposits from any device, across one location or many
Fully hosted and white-labellednothing to install or maintain, and your brand, logo and colours on every screen and receipt

Everything included 12

  1. Public websitea responsive site with a searchable, filterable equipment catalogue, live availability search by dates, equipment pages with photos and rates, testimonials, FAQs, a gallery, a blog and online booking
  2. Equipment catalogue & unitsequipment types (mobility, respiratory, hospital beds, monitoring, rehabilitation, home care) with photos and per-day/week/month rates, plus individually serialized physical units per type with their own condition grade and status
  3. Bookings: the full rental cyclequote, book with no double-booking, deposit collected up front, delivery scheduled, return scheduled, condition inspection and deposit settlement
  4. Deliveries & returnsstaff-coordinated handover and pickup with scheduled dates, photo proof of delivery, and a return workflow that gates the inspection and deposit refund
  5. Inspections & deductionsphotographed delivery and return condition checklists (per-part: frame, wheels, motor, battery, upholstery, accessories, display, tubing, mask), with any issue worse than OK surfaced to raise a deduction — always with a logged reason, never a bare charge, and capped so total deductions can never exceed the deposit
  6. Maintenanceservice logs per unit (routine service, repair, sanitization, battery replacement, calibration) that automatically take a unit out of the bookable pool while in progress and restore it once complete, plus a maintenance-due report
  7. Staff & field jobsstaff profiles assignable to deliveries, returns, inspections and maintenance, each with a focused view of just their own jobs and ratings
  8. Customers & portalcustomer records with KYC / ID proof, full booking history, and a phone-first self-service portal to book, pay, track, upload ID, cancel and review
  9. Payments & depositsserver-priced online payments (deposit, rental, extension) via Razorpay or at the counter, receipts, transparent deposit settlement and refunds
  10. Locationsrun one hub or many, with each equipment unit and booking tied to a stocking/delivery location
  11. CommunicationWhatsApp, SMS and email with reusable templates, booking confirmations, delivery scheduling, renewal and return reminders, deposit-refunded notices, and announcements shown in the app and on the website
  12. Reports & teambookings, revenue, deposits held and refunded, equipment utilisation, per-unit earnings, deductions and maintenance due — all exportable; users, roles, teams, an editable permission matrix, CSV import and a REST API

What you get

Your own domain, free HTTPSYour app, at your own web address
Updates and backups, automaticNothing to install or maintain
Support includedHelp from our team
Installs like an appOn phones and computers

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What's new

Version 2.7.192026-11-03

Fair use limits

  • Where your plan includes a set number of staff logins, Users & Roles shows how many are in use once 80% are taken. When all are in use, a new staff login asks you to switch one off or ask your provider for more. Customer and portal logins are never counted, and nobody is ever switched off.
  • Where your plan limits imports, one import file can carry up to 5,000 rows. A bigger file is refused before anything is imported, with a note to split it.
  • Where your plan limits photo size, uploaded photos are saved at up to 1600 pixels on the longest side, turned the right way up, so pages load faster and use less storage. Smaller photos are kept exactly as sent.